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Renewing adjunct faculty

What is the role of adjunct faculty?

Adjunct faculty appointments are unpaid, usually part-time positions for limited (not more than one-year) renewable terms.

Adjunct faculty are not part of the Academic Assembly. The appointments are made by deans to individual academic units or to such units as interdisciplinary degree or certification programs.

Appointments are made in order to facilitate the adjunct faculty member’s professional association with the university for the benefit of the individual and the university in such roles as supervising clinical practice students, assisting with research efforts, and occasionally teaching.

Read ASU’s adjunct faculty policy ACD 505-2.

Process for renewing an Adjunct Faculty appointment

Approval process: Approve Adjunct Faculty Record

Renewals begin in April and are due no later than June 30th.

Action 1 Unit admin sends a list of (current) adjunct faculty appointments to faculty sponsors to inquire whether they would like to renew the appointment.  Faculty sponsors will need to provide a justification for the appointment renewal

Action 2 Unit admin requests CV from adjunct faculty and sends the following forms to the adjunct faculty for completion:

  1. Adjunct Request Form: to identify if there are any updates to their information (best practice would be to send the (completed) form that is already on file).
  2. Volunteer Form: Volunteer Registration Form
  3. MD Agreement (if applicable): MD release form

Action 3 Unit admin confirms Director support of adjunct faculty appointment. Unit admin drafts appointment letter to send to candidate for signature outlining the mutual benefit between the individual, university, and faculty sponsor: Continuing Adjunct template ENGR FY2023-2024.

Action 4 Unit admin creates request within the Affiliate Management System in CS PeopleSoft by following these steps: Originate an adjunct – existing in PeopleSoft.

Documents you will need to add are as follows:

  1. Appointment letter (signed by candidate and Director)
  2. Copy of adjunct’s most current CV
  3. MD Agreement (if applicable): MD release form

Action 5 Approval process: Approve Adjunct Faculty Record

  1. Unit Originator (responsible for data checking/uploading appropriate documents/checking for accuracy)
  2. Unit Approver (responsible for conceptualizing appropriateness of appointment/benefit to ASU/FSE/Unit)
  3. Dean’s Office
  4. Provost (Provost approval comes directly from the Academic Personnel System.)

Action 6 Once Provost approval is received, unit admin notifies the Adjunct Faculty candidate of the approval along with the signed appointment letter