Process for renewing an Adjunct Faculty appointment
Approval process: Approve Adjunct Faculty Record
Renewals begin in April and are due no later than June 30th.
Renewing adjunct faculty
Action 1
Unit admin sends a list of (current) adjunct faculty appointments to faculty sponsors to inquire whether they would like to renew the appointment. Faculty sponsors will need to provide a justification for the appointment renewal
Action 2
Unit admin requests CV from adjunct faculty and sends the following forms to the adjunct faculty for completion:
- Adjunct Request Form: to identify if there are any updates to their information (best practice would be to send the (completed) form that is already on file).
- MD Agreement (if applicable): MD Agreement
Action 3
Unit admin confirms Director support of adjunct faculty appointment. Unit admin drafts appointment letter to send to candidate for signature outlining the mutual benefit between the individual, university, and faculty sponsor: Continuing Adjunct template ENGR FY2025-2026.
Action 4
Unit admin creates request within the Affiliate Management System in CS PeopleSoft by following these steps: Originate an adjunct – existing in PeopleSoft.
Documents you will need to add are as follows:
- Appointment letter (signed by candidate and Director)
- Copy of adjunct’s most current CV
- MD Agreement (if applicable): MD Agreement
Action 5
Approval process: Approve Adjunct Faculty Record
- Unit Originator (responsible for data checking/uploading appropriate documents/checking for accuracy)
- Unit Approver (responsible for conceptualizing appropriateness of appointment/benefit to ASU/FSE/Unit)
- Dean’s Office
- Provost (Provost approval comes directly from the Academic Personnel System.)